Construction projects, like all good things, must come to an end. When they do, however, it should never be a set-it-and-forget-it situation. You must ensure that all aspects of your development project have been considered. In the construction industry, this means making a construction punch list.
Introducing technology into the industry has already helped improve the way construction entities design and work on a punch list. We now have readily available and dependable punch list software or apps. It allows for more intelligent project monitoring.
What does a punch list mean?
A punch list is a document or list of items that define work that does not conform to contract specifications after the project has been substantially completed. When this is the case, the punch list becomes more than just items that do not meet contract specifications.
A good punch list Addressing all items before final occupancy, which is included in a completion plan. The list will include minor finishing repairs, cleanup, and outstanding installations. Sometimes, the punch list will also include any last-minute changes or additions.
By creating a thorough and accurate punch list, the construction team will clearly understand the remaining details, and everyone will be satisfied.
When is the use of punch lists?
This step in the construction process is carried out after the project has been substantially completed. It essentially denotes the point at which the owner takes over responsibility for the project rather than the contractor. Most construction contracts require contractors to notify the project owner when they believe their work is nearly complete.
The contractor should also request a “pre-final” project inspection from either the owner or the architect. When the architect receives the punch list, they must determine whether the project is truly nearing completion, as the contractor claims. If yes, they check to see if the tasks on the punch list have been completed properly and that no other tasks have been left undone.
If the punch list is incomplete, the contractor and the project owner can agree to resolve the pending tasks. The final payment can be released once this step is completed.
In a punch list, who is responsible for what?
Property Owner
Near the end of the project, a client must be present. They should inspect the work and inquire about it. A contractor will schedule a punch list walkthrough with the client. A client should be prepared for the walkthrough and visit the site before meeting the work that is complete. The walkthrough with the contractor should not be used as the discovery session by the client.
General contractor
The general counsel should consult, prepare and be helpful. The GC should be prepared to walk the client through the process and point out any outstanding items on the “to-do list.” They will use this meeting to showcase their work and demonstrate an eye for detail. A good contractor will be able to show the client most, if not all, of the items on the punch list. However, because the contractor represents the client, they will consult with and assist the client in viewing the items they believe they would like to see.
Subcontractors
Subs should complete the task, then follow up and communicate any changes. The subcontractor’s responsibility is to ensure that the actual punch list tasks are completed and done well. These tasks are always expected to be completed efficiently and on time. However, items that arise near the end of a project frequently add to the scope of work. A subcontractor should be aware of changes that go beyond the original scope of work and communicate any additional costs and timelines. The subcontractor’s main responsibilities are follow-up and follow-through.
Architects/Designers
These team members must define the design intent and validate what was built. Architects or designers will frequently attend the punch list walkthrough to ensure that what was drawn was built. They are responsible for pointing out anything not built according to the specifications. Sometimes, the client may request field engineering and design changes rather than being accurate to the drawings. The architect and designer must be okay with the changes even if they are not the original designs in these cases. They should lead the discussion and ensure the client receives the intended design.
The purpose of a punch list
Quality control in construction is critical, especially regarding legal issues. The general terms and conditions of the construction contract in most contracts require the contractor to mark his work as “completed” after completion and to request a preliminary inspection.
The main goal is for each person to sign off on their assigned portion of a punch list to ensure that everyone finishes exceptional work.
A well-written punch list is a completed task that is a powerful guide throughout the project.
A good punch list can pave the way for effective collaboration among the many project stakeholders. Now that the roles and responsibilities have been established, all that remains is to complete the task.
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